Trust Administrative Assistant and Receptionist

We are seeking a dynamic individual to fill the role of Trust Administrative Assistant with Receptionist duties. The successful candidate must be available at short notice due to the urgency of the position. This challenging yet rewarding role is situated in a bustling, friendly environment that requires excellent organizational skills, a proactive problem-solving approach, and a positive attitude. Proficiency in both written French and English is essential for effective communication with colleagues and clients.

Responsibilities :

• Reception and Visitor Management :

Greet visitors warmly, creating a welcoming atmosphere.

Efficiently handle incoming phone calls and direct them as needed.

Oversee and support various administrative functions within the office.

Schedule and organize meetings, ensuring optimal use of time.

Maintain calendars and coordinate appointments.

Manage incoming and outgoing mail with precision.

Organize and handle incoming deliveries and documents.

Provide first-class administration support to Trust Officers.

Optimize time management to enhance overall efficiency.

Prior experience in the trust industry is a plus.

Possess native-level proficiency in both written French and English.

Proficiency in Spanish is an additional advantage.

Handle complex organizational tasks with calm and diplomacy.

Utilize strong problem-solving and analytical abilities.

Proficient in contemporary office software tools.

Comfortable managing complex travel arrangements and logistics.

Maintain a positive attitude, attention to detail, and strong organizational skills.

Demonstrate self-starting capabilities and a driven attitude.

Exhibit excellent communication and interpersonal skills.

If you are a well-organized individual with a keen eye for detail, possess excellent communication skills, and thrive in a dynamic environment, we invite you to apply. This role presents an exciting opportunity to contribute to the efficient management of both office and trust-related responsibilities. A Swiss residency is requested for this position.