Executive Assistant

City : Geneva State :  Genève (CH-GE)

Country :  Switzerland (CH)

Requisition Number :  42040

Job Title :  Executive Assistant

Location :  Geneva, Switzerland

Department :  Office Management

Reporting To :  Sr Executive Assistant and Office Manager

Are you looking for an unparalleled opportunity as an Executive Assistant to make a significant difference within a Global Leading Agribusiness company? If you thrive on navigating complex international landscapes, anticipating needs before they arise, and being the vital force behind executive success, then this pivotal role in Geneva is your next challenge.

Role Purpose Statement

We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and organizational support to multiple (Senior) Executives, based in our Geneva office. This pivotal role is central to ensuring executive operational efficiency, acting as a critical liaison, managing complex communications, and handling sensitive information with the utmost discretion. Beyond direct executive support, this individual will also serve as a crucial backup for the Sr Executive Assistant and Office Manager, assisting with high-profile events and significantly contributing to office operations and our collaborative culture.

Key Responsibilities

The Executive Assistant will be entrusted with a broad scope of responsibilities, including :

• Executive & Remote VP Support :  Proactively manage complex calendars, appointments, and international travel arrangements (including visas, logistics, and expenses) for executives in Geneva. Expertly coordinate and prioritize meetings, conferences, and events, resolving scheduling conflicts with agility and precision.
• Communication & Stakeholder Engagement :  Serve as the primary point of contact for internal and external stakeholders. Screen, prioritize, and manage executive communications (calls, emails, correspondence), drafting and editing professional documents, presentations, and reports. Act as a clear communicator, facilitating information flow within a highly international environment.
• Meeting & Project Management :  Prepare comprehensive agendas, briefing materials, and presentations for various meetings. Coordinate all logistical aspects for high-level gatherings, including critical support for Board and Commercial meetings. Take accurate minutes and track action items, while also providing dedicated project support, research, and data compilation.
• Administrative & Office Contribution :  Oversee general administrative duties, document management (physical and electronic), and manage office-related tasks, including invoice processing. Critically, this role will act as a reliable backup for the Office Manager, ensuring continuity of office operations and actively contributing to the broader team’s success.

Qualifications & Experience

We are looking for an experienced professional who thrives in a fast-paced, international setting and demonstrates a blend of essential skills and a collaborative spirit.

Required :

Desired :

What Makes This Role Exciting and our offer to you :

This role is perfect for someone who loves to contribute, embraces variety, and thrives in a supportive, energetic, and globally minded team environment. We are committed to building a diverse and inclusive workforce and strongly encourage applications from all qualified candidates, irrespective of gender, background, or identity.

Information and Application :

To apply, simply share your LinkedIn profile or CV and a motivation letter in English. If there is a good match between your profile and the position, we will invite you for a first preliminary interview via Microsoft Teams.

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