Office Assistant (80-100)

The Botnar Institute of Immune Engineering (BIIE) is a new interdisciplinary research

institute dedicated to innovation in immune engineering. Founded in 2024 through a generous endowment from Fondation Botnar the BIIE supports scientists in taking on

some of the worlds most challenging problems in immunology and global health. The

institute unites experts across immunology biomedicine bioengineering and related fields creating a unique multidisciplinary environment with a mission to make a lasting impact and to train future leaders in immune engineering.

Tasks

We are seeking a dynamic and service-oriented Office Assistant to provide

comprehensive administrative support and serve as the welcoming face of this

role you will be the first point of contact for visitors and inquiries while ensuring smooth

daily operations across our institute. You will manage everything from front office duties

to facility coordination supporting both our scientific staff and administrative

leadership with professional excellence. Working closely with our Director of Admin

Operations Director of Research Operations and Executive Assistant you will help

maintain an efficient welcoming and well-organized environment that enables our

researchers to focus on groundbreaking discoveries in immune engineering. This is an

exciting opportunity to be at the heart of a world-class research institute contributing

directly to its success through exceptional administrative support and hospitality.

Front Office & Communication

Greet visitors and manage general inquiries representing our institute in a

professional manner

Monitor and route general inquiries (main phone line info email)

Taking care of the post (in-out letters and invoices) scan and upload to the drive

Administrative Support & Operations

Provide administrative support to Director of Admin Operations & Director of Research Operations

Support the Executive Assistant

Manage room bookings for BIIE staff

Coordinate procurement of office supplies and furniture

HR & Employee Support

Support the HR Manager with the full employee lifecycle

Event & Meeting Support

Support internal meetings and activities team events and institute gatherings

Order and deliver food and beverages for leadership meetings

Facility Coordination

Maintain office equipment (coffee machine dishwasher etc.)

Ensure adequate inventory of office consumables and supplies

Requirements

Fluent in German and English - Non-negotiable for international research

environment

Commercial apprenticeship or similar education

Strong written and verbal communication skills

Hospitality-oriented mindset with strong attention to detail

Highly Preferred

Proven experience in office management / administrative role preferably in

research / academic environment

Familiarity with Swiss administrative processes

Strong organizational multitasking and problem-solving abilities

Joining BIIE as an Office Assistant offers a unique opportunity to have a meaningful

impact on a growing institute at the forefront of biomedical innovation. You will be a

vital support to groundbreaking research in immune engineering directly enabling

scientists to focus on discoveries that could transform healthcare and save lives.

If you are an experienced administrative professional with a passion for supporting

science and innovation we encourage you to apply and join us in creating a welcoming efficient environment at BIIE. Together we will empower researchers to push the boundaries of immune engineering and make a real difference in the world.

Key Skills

Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience

Employment Type : Employee

Experience : years

Vacancy : 1