Office manager Offres d'emploi - Bâle-Ville (BS)

Frontdesk Manager (m/f/d)
Bruker enables scientists and engineers to make groundbreaking post-genomic discoveries and develop new applications that improve people’s quality of life. Bruker’s high-performance scientific instruments and high-quality analytical and diagnostic solutions allow scientists to explore life and materials at the molecular, cellular, and microscopic levels. Working closely with customers, Bruker drives innovation and productivity gains in post-genomic life science research in molecular and cell biology, in applied and biopharmaceutical applications, in microscopy and nanoanalysis, as well as in industrial and cleantech research and next-generation semiconductor metrology to support artificial intelligence.
Bruker offers differentiated, high-quality life science and diagnostics systems and solutions for preclinical imaging, clinical phenomics research, proteomics and multiomics, spatial and single-cell biology, functional structural and condensate biology, as well as clinical microbiology and molecular diagnostics.
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For our Chemspeed location in Füllinsdorf, BL we are looking for a full-time Frontdesk Manager (m/f/d)
Responsibilities
Reception & Visitor Management
Responsible for the professional reception, registration, and assignment of visitors, customers, and suppliers
Conducting safety briefings for guests and external service providers, as well as monitoring the distribution of information
Handling access control, including the programming, issuance, and return of badges and employee ID cards
Point of contact for the switchboard and general inquiries
Initial screening of external individuals against sanctions lists using an internal SAP tool and forwarding results to relevant internal departments.
Office Administration & Infrastructure
Managing fleet vehicles (including key management and driver’s license verification) and maintaining office supply inventory.
Processing of incoming and outgoing mail (excluding package shipments), as well as drafting internal news articles and coordinating express and courier services.
Preparation for audits through the comprehensive digital archiving of training records and management of lost and found items.
Processing infrastructure trouble tickets and forwarding them via the CAFM system
Scheduling appointments in collaboration with FM
Organizing events, internal gatherings, and travel bookings (Travel Arranger)
Coordinating lunch arrangements for events, internal gatherings, or client visits
Managing general company email addresses and forwarding messages to the appropriate stakeholders
IT Asset & Leasing Management
Management of IT lease terms and proactive coordination of on-time equipment returns to avoid additional costs
Execution of hardware leasing: Operational handling of the issuance, return, and logistics of laptops and smartphones
Quality assurance: Verifying that returned devices have been reset to factory settings (deletion of Apple ID/BIOS) and that all documentation is complete
SAP Administration: Conducting invoice audits, cost control, and order processing in SAP
Qualifications
Education: Successfully completed commercial apprenticeship (EFZ) or a degree from a hotel management school
Professional Experience: Initial experience in a modern reception environment, hospitality, or a comparable administrative hub function is required
Language Skills: Proficiency in German (min. C1 Level) and good English skills (written and spoken) are mandatory for international visitor contact and system documentation
IT Proficiency: Strong command of MS Office (especially Excel) and foundational experience in using SAP (ideally modules MM/FI) for procurement and invoice verification
Technical Affinity: Basic understanding of mobile hardware (iOS/Android) and interest in working with specialized software (CAFM and badge management systems)
Service Excellence: High degree of customer orientation and professional appearance, as the reception is a key representative of the company’s public image
Organizational Skills: A structured and independent work style with the ability to maintain an overview of leasing deadlines and administrative tasks during peak visitor times
Reliability: Assertiveness in following up on device returns combined with a high sense of responsibility regarding safety and process compliance
What We Offer
A forward-looking and diverse company with modern workplaces
At least five weeks of paid vacation plus additional days off
Free on-site parking and e-bike charging station
Full coverage of the SBB Half Fare Travelcard (Halbtax)
Attractive social benefits and insurance packages
A wide range of professional development and growth opportunities jide6c1789a jit0730a jiy26a